Sub-Contracts Administrator

Job Description:

· Provides subcontracts management and administrative support to Subcontracts department under general supervision.

· Performs full range of pre and post-award subcontracts administration activities to support delivery of the DuPont TYVEK Line 8 Project in accordance with schedule and budget.

· Detailed knowledge of standard contracts management concepts, principles and industry best practices.

· Uses experience and problem-solving skills to develop and improve processes. May provide guidance to less experienced team members.

Roles & Responsibilities:

· Pre-Award

o Work within the Project team to support prequalification, due diligence, compliance and other checks of subcontractors’ capabilities as and when required.

o Work within Project team to support preparation and issue of Invitation to Tender documentation / requests for quotations etc.

o Under general supervision and in conjunction with legal (as and when required), negotiate subcontracts including appropriate flow downs and other risks (insurance, indemnity, etc.).

o Support and undertake evaluation of subcontractor tender submissions and preparation of tender evaluation reports/recommendations for award in accordance with subcontracts department and project procedures.

· Post Award

o Support production of reports on subcontracts activities.

o Administer subcontracts in accordance with subcontracts department and project procedures utilising KBR Contract Management System (CMS).

o Verify and process subcontractor payment applications, and support monitoring of cost and VOWD.

o Manage the subcontract Change Management process including undertaking and coordinating with other disciplines, detailed reviews and evaluations of subcontractor claims and change order requests, including preparation of Recommendation For Change documentation and Change Orders

o Assist project team with head contract management of change and support change orders / amendments process as and when required

o Support close out of subcontracts and management of closeout documentation.

o Maintain electronic filing systems and registers in accordance with established procedures.

o Assist the Subcontracts Manager with the collation of specific projects lessons learned and best practices and feed back to Subcontracts Management functional management.

o Occasional travel in the region as required to support the needs of the project

Skills & Experience

· Knowledge of contracting laws and regulations, standards of conduct, contract types, contracting methods, financial and legal matters

· Good teamwork skills with ability to work under supervision to execute subcontracts management

· Good interpersonal skills

· Good oral and written communication skills

· Ability to analyze information and problem solve

· Good attention to detail and drive to produce quality work

· Good time management skills and able to manage priorities to achieve deadlines

· Well-developed skills with Microsoft Excel and Word with general software operation knowledge

· Strong safety, health, and environmental values

· Operates ethically, with honesty and integrity

· Demonstrates commitment and a willing attitude

· Willingness to travel and relocate to construction job sites


· Undergraduate Degree in Engineering, Law, Business, Commercial Management, Quantity Surveying, or similar. Graduate Degree preferred.

· relevant experience following undergraduate degree, or equivalent work experience in lieu of undergraduate degree

· Subcontract management experience in the oil & gas industry preferred but not essential

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